Position: Marketing Coordinator (Full-time)
Location: Williams Architects | Itasca, IL

About the Job:

Williams Architects, a nationally recognized architecture and planning firm specializing in community-centered public facilities, is seeking a full-time Entry Level Marketing Coordinator to support our growing national practice. Working as part of an integrated, cohesive project team, this position will be supporting the firm’s marketing activities with administrative support as needed. This position is based in our Itasca, IL office.

Responsibilities

  • Support the preparation of proposals, qualifications packages (RFQs), and RFP responses, ensuring clarity, coherence, and accuracy; draft materials for review and approval by leadership.
  • Support the maintenance and organization of marketing collateral, including project sheets, resumes, brochures, etc., using design software such as Adobe InDesign.
  • Contribute to strengthening the firm’s branding standards.
  • Help prepare PowerPoint presentations for interviews and other public speaking opportunities unrelated to proposals.
  • Assist Sr. Marketing Coordinator and Director of Marketing in tracking and monitoring proposal efforts and activities to ensure timely delivery.
  • Assist Sr. Marketing Coordinator in preparing exhibits for industry conferences, client appreciation events, grand openings, and other important gatherings. Attend as necessary.
  • Responsible for maintaining Conference Schedule, ensuring booths are reserved, booth furnishings are ordered in a timely manner, and hotel and other arrangements are made.
  • Assist the Senior Marketing Coordinator with updates to the firm’s website and coordination of its social media presence, including content creation to enhance visibility and engagement.
  • Undertake special projects, such as award submissions and social events, as requested by the Director of Marketing, Sr. Marketing Coordinator or the Principals.
  • Maintain project database, digital marketing assets, and project documentation to ensure accessibility and compliance with branding standards.
  • Research opportunities relevant to our practice areas.

Qualifications

  • Degree in marketing, or a related field preferred.
  • Excellent written and verbal communication skills.
  • Strong understanding of marketing principles, digital marketing, and brand development.
  • Proficiency in Marketing software and tools (Adobe Creative Suite) and MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) as well as Social Media Platforms (LinkedIn, Instagram, etc.)
  • Strong organization skills.
  • Attention to detail and a results-oriented approach.
  • Follows firm standards and guidelines.
  • Ability to thrive in deadline-driven environment.

Schedule

  • Monday to Friday

Work Location

  • In person
  • Itasca, IL 60143 (Required)

Benefits

We offer an industry-leading benefit package including competitive compensation, opportunity to work remotely on Fridays, medical, dental, vision, and life insurance, paid vacation and sick time, and eligibility for the firm’s profit-sharing plan.

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Pay

$46,000.00 – $55,000.00 per year

Qualified and interested candidates should submit a resume. We will not sponsor a new applicant for work authorization at this time. Williams Architects is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity, or sexual orientation. Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted in compliance with all applicable federal, state, and local laws.